Privacy Policy

Effective Date: July 24, 2026

Introduction

VoiceMail Pro - AI Voice Email Writer ("we," "our," or "us") is dedicated to protecting your privacy. This Privacy Policy explains how our Chrome browser extension operates on a strict Bring Your Own Key (BYOK), client-side, zero-telemetry architecture.

Zero Telemetry Guarantee: VoiceMail Pro does not run remote analytics servers, track your browsing behavior, or store your voice audio and email transcripts.

Information Handling & Storage

1. API Keys & User Configuration

To use VoiceMail Pro, users provide their own API key from supported AI providers (Google Gemini, OpenAI, Anthropic, OpenRouter, or Groq).

  • Where it is stored: API keys, model choices, and signature settings are stored exclusively inside your browser's local storage (chrome.storage.local).
  • How it is accessed: Credentials never leave your device except in direct, encrypted client-to-server HTTP requests to your chosen provider's official API endpoint.

2. Voice Transcripts & Dictation Data

VoiceMail Pro uses microphone access to capture voice dictation for email composition.

  • Transient Processing: Spoken audio is transcribed locally (via Web Speech API) or via user-configured Groq STT endpoints. Transcripts are sent directly to the selected AI provider to format into an email.
  • No Audio Storage: Audio recordings and speech transcripts are processed transiently and are never saved or retained by VoiceMail Pro.

Third-Party AI Services (BYOK Architecture)

VoiceMail Pro connects directly to official API endpoints configured by the user:

  • Google Gemini API: https://generativelanguage.googleapis.com/
  • OpenAI API: https://api.openai.com/
  • Anthropic API: https://api.anthropic.com/
  • OpenRouter API: https://openrouter.ai/
  • Groq API: https://api.groq.com/

Data transmitted to these services is subject to the respective privacy policy of each provider. VoiceMail Pro acts strictly as a client-side interface.

Browser Permissions

VoiceMail Pro requests only the essential permissions needed to function:

  • storage: Keeps API keys and settings in browser local storage.
  • activeTab: Inserts generated text into your active text box or composer.
  • audioCapture: Accesses microphone for speech dictation.
  • contextMenus: Provides right-click tone selection in input fields.
  • host_permissions: Enables direct HTTPS connection to chosen AI APIs.

Data Sharing

We do NOT collect, sell, rent, trade, or share any personal information, audio recordings, or API credentials with third parties.

Changes to This Policy

We may update our Privacy Policy periodically. Updates will be posted directly to this page with a revised Effective Date.

Contact Us

If you have questions regarding this Privacy Policy, please reach out via GitHub Issues or contact the developer directly.